Synergy between knowledge and teamwork
Genis e-OrgDoc is a powerful solution for
comprehensive document management regardless of company size. It
supports the total document life cycle, including management of amendments
which provide users with continuous access to relevant and up-to-date information.
Rapid and simple access to documentation improves knowledge circulation
throughout the organisation. Comprehensive electronic communication supports
efficient synergy between departments and contributes to the success of
the whole company.
Users access documents and information through intuitive and interactive
interfaces to avoid long search times. The released time can be used for
tasks that bring higher added value such as solving problems and creative
co-operation in developing new products and services, and in improving
the organisation. Using messaging systems for document management provides
improved notification and response times for new tasks. Access to documentation
and other material facilitates the creation of qualitative content that
combines information and knowledge from different segments of the business
operation. This shortens the time needed to instruct newly recruited staff
or deploy existing staff to new tasks.
Elimination of paper-based documents brings costs down, as well as lower
costs for office supplies such as paper, photocopying, printing... Centralised
documentation storage also allows access from remote locations eliminating
the need for internal post for business groups or companies with multiple
branches and geographically distributed facilities. Companies can reduce
the costs of licences and costly CAD or other software. Staff using these
programs solely for reviewing content, can access standard documents from
central storage, using applications that are less expensive.
Reducing business risks
Genis e-OrgDoc provides a high level of data security and confidentiality
which is easily aligned with security policy frameworks and standards such
as ISO 17799. Flexible security schemes for users and groups permit user
tasks and rights to be allocated according to responsibility and authority.
In addition, accurate recording of information access reduces the possibility
of losing sensitive company information or from fraudulent documentation.
The solution can also be modified to support documentation for attaining
quality management, which further enhancing the company’s responses to
permanent changes in the business environment.